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Careers at the Garcia Companies
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Administrative Intern

Virginia Beach, VA
Move In Ready | Posted Jun. 23, 2022

Job Summary

The Garcia Companies is seeking an Administrative Intern who will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization while performing general clerical and administrative duties to ensure efficient office operations.

This is a great temporary opportunity for an individual desiring to work with multiple levels of stakeholders while ensuring smooth operations in a highly dynamic office environment.

Duration of Assignment – approximately 2 – 3 months. Possibly longer but with no guarantee.

*Please complete an online application and email resumes to the attention of Alyse Norville at anorville@growgarcia.com.

Role / Responsibilities

  • Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
  • Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Processes outgoing mail items to include certified mail.
  • Performs administrative and clerical support tasks to include scanning and copying documents.
  • Schedules meetings and appointments for managers or supervisors, as necessary.
  • Assists in the coordination of office social activities.
  • Performs basic filing and recordkeeping.
  • Keeps kitchen stocked of supplies and cleaned, daily.
  • Performs all other duties as assigned.

Experience / Skills Required

  • Excellent oral and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Basic understanding of administrative and clerical procedures and systems.
  • Proficient with Microsoft Office Suite or related software and office copiers, scanners, etc.
  • Must be able to work dayshift, Monday – Friday.

Physical Demands / Work Environment

  • Typical office environment working with computers and remaining sedentary for extended periods.
  • Must be able to lift up to 15 pounds at times.