Office Assistant
Clewiston, FL
Posted Aug. 27, 2025
Job Summary
The Office Assistant will be responsible for performing general office-related functions to maintain an efficient office environment at Garcia Mining Company.
Role / Responsibilities
- Perform all office duties such as managing correspondence, filing, typing, copying, scanning, answering phone calls, relaying messages and communicating with team members, vendors, carriers, customers, etc. via phone, e-mail, in person, and greeting and assisting visitors.
- Maintain physical and digital files, organize documents, and ensure accurate record-keeping.
- Monitor office supplies to ensure adequate stock levels, and assist with ordering as needed.
- Perform data entry, create and maintain records and reports, as needed.
- Prepare purchase orders, review corresponding invoices for discrepancies, and submit accordingly.
- Ensure the office is organized and presentable, coordinating maintenance as needed.
- Resolve administrative issues while looking at areas for improvement.
- Maintain professional and respectful conduct when interacting with others.
- Coordinate and schedule meetings, including staff training events or programs.
- Assist management as needed regarding workers compensation, MSHA compliance, reporting, and certification renewals.
- Assist with maintaining safety data sheet books for all chemicals on property.
- Provide translation services as needed (if applicable).
- Adhere to all policies, safety rules, guidelines, and codes; understand and comply with MSHA regulations.
- Maintain successful community relations with adjacent landowners and community.
- Represent the company with high integrity, consistent with company core values.
- Perform work related errands as requested.
- Perofrm all other duties as assigned.
Experience / Skills Required
- Ability to demonstrate highest degree of integrity and confidentiality.
- Strong organizational, time management, planning, and multi-tasking skills.
- Attention to detail, ensuring accuracy in data entry, record keeping, and other tasks.
- Providing excellent service to visitors and colleagues is crucial, via in person, over the phone, and through written correspondence.
- Excellent oral and written communication skills.
- Proficient technical skills, including use of standard office equipment and administrative procedures.
- Excellent computer skills and knowledge of MS Office Suite (Outlook, Word, Excel).
- Self-motivated and proactive approach to work.
- Ability to analyze and suggest operating practices to improve efficiency.
- Ability to manage multiple, changing priorities at once and calmly navigate through unexpected challenges.
- Ability to work independently and as part of a team.
- Valid driver’s license.
Experience / Skills Desired
- 2 years’ experience in an office environment.
- Bilingual (English and Spanish).
Physical Demands / Work Environment
- Ability to lift up to 25 pounds.
- Prolonged periods sitting at a desk and working on a computer.
Duties are subject to change according to the goals and requirements of the company.